About Us:

The Early Childhood Music School (ECMS), based in Williamsburg, VA, has been a leader in music education for young children for over 30 years. A cornerstone outreach of Williamsburg United Methodist Church (WUMC), we are passionate about nurturing a lifelong love of music through developmentally appropriate and joyful instruction grounded in research-based curricula. We serve children from birth through early elementary ages, along with their families, in a warm, engaging, and supportive environment.

Job Overview
We are seeking an organized and enthusiastic leader to serve as Director of the Early Childhood Music School (ECMS). This is a part-time, onsite role working 25 to 29 hours per week. The ECMS Director is responsible for the overall operations of the school including recruiting & hiring of teachers, student enrollment & scheduling, fundraising & financial management, marketing & advertising of school offerings, as well as reporting on all school activities to the ECMS Advisory Board and the WUMC staff. Timing - start fall 2026 and co-lead with existing director for the fall semester, then assume full director responsibilities in January 2027.

Responsibilities - Direct operations of the ECMS including but not limited to:

Staffing:

• Manage recruitment and hiring of staff. Ensure all teachers, assistants, and volunteers have completed Safe Sanctuary training and required background check clearance.
• Construct, update data, print, and compile all payroll documentation which includes pay slips, payroll record, and finalized payroll sheets. Track all staff absences as well as substitute dates and payment invoices.
• Determine all staff compensation levels per class level as well as determine substitutes utilized and pay.

Administration:

• Research and build in Excel and MainStreet systems, instructional semesters which include determining potential class needs, classroom/teacher assignments, and semester fees.
• Manage the annual ECMS budget. Create, input, track, and reconcile financial statements. Collect, deposit, and validate all revenues and donations, and log all expenditures.
• Enroll new families and students within the MainStreet system.
• Ensure student fees are accurate, transmitted, tracked, paid, and delinquent accounts pursued.
• Generate student enrollment forms, student attendance sheets, and teacher class lists.
• Ensure customized learner materials are developed, available to instructors, and distributed to students at all class levels.
• Plan and pursue fundraising and grant opportunities.
• Design, print, and disseminate all calendars, student/family correspondence, schedule flyers, and welcome letters, as well as donor and benefactor correspondence.
• Prepare documents and updates for the ECMS Advisory Board and attend Board meetings (5 times per year).

Advertising:

• Coordinate and implement marketing information in order to advertise the school and its offerings including print (newsletters, brochures, etc.) and electronic (website, social media, and more) both for prospective students and for general information.
• Maintain the ECMS website and post regular updates.
• Coordinate ECMS participation at community fairs and library events to market school offerings.

Desired Competencies:

• Leadership – ability to lead, motivate, and manage a diverse team, fostering a positive, cooperative, and productive work environment.
• Music Appreciation – experience with music education or private lessons.
• Business acumen – experience with marketing, finance, management, and record-keeping using digital tools including Microsoft Excel, Word, Outlook, as well as Zoom software. Proven organizational skills and supervisory experience.
• Excellent verbal and written communication skills - capacity to tailor messages for perspective families, currently enrolled clients (including young students and parents), benefactors, teaching staff, ECMS Advisory Board members, WUCM staff and members.

Requirements:

• Bachelor’s degree
• Minimum of 3 years program management experience

Job Type: Part-time

Pay: $25,000.00 - $30,000.00 per year

Work Location: In person

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 SPPRC at WUMC